Face Coverings Policy
Face Coverings Policy: Apex fall under "youth setting" meaning parent, staff and students must wear a mask indoors when children are present at all times. Everyone inside the building is required to wear face coverings regardless of the vaccination status until further notice from the Santa Clara County.
All participants must wear face coverings, except when eating or drinking, or when wearing a face mask poses a danger while performing a skill.
An exception being, if there is a medical condition which would prevent them from wearing a mask. If this pertains to your child, please speak to the office staff about your child's condition
Participation in gym activity
Spotting/Assisting:
Our staff can assist/spot your participant during the participation in gymnastics activity for learning or for safety, as needed, and is allowed in our current tier. Each participant may be spotted - physically assisted as necessary. Both athlete and coach must wear masks at all times. If you wish to opt out of (non-safety related) spotting for your child, please email at info@apexgym.net so we can inform your child's instructor. Thank you!
Hand Sanitizing/Hygiene:
Each participant will use hand sanitizer prior to entering the facility, and wash hands and/or sanitize hands throughout the event day, and upon check out.
Enrollment Policy
To enroll in a class each family is required to have credit/debit card information on file.
- For your convenience, Apex Gymnastics electronically stores your credit card number in accordance with legislated procedures.
- Enrollment at Apex consists of an annual membership fee of $35 per child, which covers a 12-month period, will be billed annually on your anniversary date and are non-refundable. To receive member benefits, dues and tuition must be up-to-date and students must be currently enrolled in classes. Membership benefits include discounted tuition, discounted fees on camps, birthday parties, open play and open gym. These fees are non-refundable and non-transferable to other persons.
- Once you start your child in our program, by paying membership and tuition, we consider your child enrolled. This means that your child automatically remains enrolled in their classes into ALL future months. Enrollment in Apex classes is continuous from session to session until Apex receives a written drop notice to un-enroll.
Monthly Billing Sessions:
- Apex Gymnastics operates on 12 consecutive four-week sessions, so every billing cycle reflects 4 weeks of classes.
- Please note that our four-week sessions do not necessarily correspond with months (some sessions start at the end of a month or a week or two into a month) You may obtain our "Monthly Billing Sessions" calendar at the front desk to view how our billing cycles are structured for the entire year.
- Holiday closures and breaks are listed on our session calendar that can be obtained at our office.
- Please make sure to double check the session dates. The session dates (not the day of the month) determine when tuition is due, when notification of drops are due, and when late fees are applied.
Assumption of Risk and Release of Liability
In consideration of participating in any class or activity at Apex Gymnastics LLC (Apex Gymnastics of Almaden) I represent that I understand the nature of this Activity and that I am qualified, in good health, and in proper physical condition to participate in such Activity. I acknowledge that if I believe event conditions are unsafe, I will immediately discontinue participation in the activity. I fully understand that this Activity involves risks of serious bodily injury, including permanent disability, paralysis and death, which may be caused by my own actions, or inactions, those of others participating in the event, the conditions in which the event takes place, or the negligence of the "releasees"Â named below; and that there may be other risks either not known to me or not readily foreseeable at this time; and I fully accept and assume all such risks and all responsibility for losses, cost, and damages I incur as a result of my participation in the Activity. I further acknowledge, understand, appreciate and agree that my participation may result in possible exposure to and illness from infectious diseases, including, but not limited to, MRSA, Influenza, and COVID-19. While particular rules and personal discipline may reduce this risk, the risk of serious illness and death does exist. I knowingly and freely assume all such risks, both known and unknown, even if arising from the negligence of the releasees or others, and assume full responsibility for my participation and exposure.
Release of Liability
I hereby release, discharge, and covenant not to sue Apex Gymnastics LLC (Apex Gymnastics of Almaden) its respective administrators, directors, agents, officers, volunteers, and employees, other participants, any sponsors, advertisers, and, if applicable, owners and lessors of premises on which the Activity takes place, (each considered one of the "RELEASEES"Â herein) from all liability, claims, demands, losses, or damages, on my account caused or alleged to be caused in whole or in part by the negligence of the "releasees"Â or otherwise, including negligent rescue operations and future agree that if, despite this release, waiver of liability, and assumption of risk I, or anyone on my behalf, makes a claim against any of the Releasees, I will indemnify, save, and hold harmless each of the Releasees from any loss, liability, damage, or cost, which any may incur as the result of such claim.
I have read the RELEASE AND WAIVER OF LIABILITY, ASSUMPTION OF RISK, AND INDEMNITY AGREEMENT, understand that I have given up substantial rights by signing it and have signed it freely and without any inducement or assurance of any nature and intend it to be a complete and unconditional release of all liability to the greatest extent allowed by law and agree that if any portion of this agreement is held to be invalid the balance, notwithstanding, shall continue in full force and effect.
By agreeing to this I understand that even if I am not participating in gymnastics, cheer, dance, lessons and will not be on the equipment, I may injure myself being in the gym. This could include, but is not limited to stepping off uneven mats and twisting an ankle, broken bones, torn ligaments, spine injuries or even death. I take full responsibility for my actions and agree to pay for any and all medical bills that might arise from an accident at Apex Gymnastics LLC (Apex Gymnastics of Almaden). Should any part or parts of this agreement be held null and void, the gross balance of the gross agreement shall remain valid and maintain its full force and effect. This acknowledgment of risk and WAIVER OF LIABILITY has been read by me and understood completely and signed voluntarily. I am 18 years of age or older.
Medical Emergencies
PARENTAL CONSENT AND I, the minor's parent and/or legal guardian, understand the nature of the above referenced activities and the Minor's experience and capabilities and believe the minor to be qualified to participate in such activity. I hereby Release, discharge, covenant not to sue and AGREE TO INDEMNIFY AND SAVE AND HOLD HARMLESS each of the Releasees from all liability, claims, demands, losses or damages on the minor's account caused or alleged to have been caused in whole or in part by the negligence of the Releasees or otherwise, including negligent rescue operations, and further agree that if, despite this release, I, the minor, or anyone on the minor's behalf makes a claim against any of the above Releasees, I WILL INDEMNIFY, SAVE AND HOLD HARMLESS each of the Releases from any litigation expenses, attorney fees, loss liability, damage, or cost any Releasee may incur as the result of any such claim.
Auto-pay Monthly Authorization
I authorize Apex Gymnastics LLC (Apex Gymnastics of Almaden) to charge my credit/debit card upon enrollment into Apex Gymnastics programs.
- I understand that for ongoing classes my credit/debit card will be charged on the first Monday of each monthly session unless the first Monday of monthly session falls on a holiday and then it will be charged on the following business day.
- I authorize Apex Gymnastics to make adjustments in my automatic payment if my child's class status/rate changes. I understand that any tuition changes resulting from changes in the number of classes or class level will be automatically reflected in these monthly session payments.
- I understand that my account will continue to be debited until such time as Apex Gymnastics receives written notification of the termination of my child's enrollment in the program. It is my responsibility to email the front office (info@apexgym.net) before the end of the last business day of the CURRENT session so that my billing information on file does not get charged.
- I understand that a $10 late fee will be applied to accounts returned unpaid, closed, payment stopped, not honored or expired.
- I understand there are no refunds given. I understand it is my responsibility to check my monthly bank/credit card statement and report any corrections immediately to Apex Gymnastics, including but not limited to changed account numbers and new expiration dates.
Photo/Video Release
I am aware that individual and group publicity photos and videos are taken from time to time and in consideration for my children's participation, I hereby grant my permission for my child's likeness to be used in Apex Gymnastics LLC (Apex Gymnastics of Almaden) publicity or advertising.
Make Ups
Unlimited Make Up Policy:
Your child has a reserved time for his or her class. Please understand the instructors are there to teach your children even if your child does not show up. In order to see continual improvement in your child's skill attainment and physical development, it is important that attendance be consistent. As a courtesy, Apex offers unlimited make up policy (except for competition team members) based on availability as long as the student is currently enrolled in classes and account payments are up to date. In addition, we have a dedicated make-up class on one Saturday per month. Online registration for these classes will be sent out ahead of time and require registration in advance.
- To schedule a make up class, the class first must be missed by your child and the absence must be recorded. - Once a make up is scheduled, it is up to you to get your child to that class; if you miss that make-up class, it still counts as a make-up.
To Cancel Enrollment
Apex Gymnastics operates on a continual registration cycle, meaning that your child is automatically re-registered for each new monthly session. Please email info@apexgym.net before the last business day (Saturday) of the CURRENT session that you would like to cancel the class for the following session. Verbal communication with the front desk or coach, calling/leaving a voice mail will not be accepted as notification. Email notification must be sent so there is a record of the class cancellation. There are no exceptions to our policy and no refunds will be issued. If a student withdraws mid-session, clients will receive a credit towards classes or other events to the family's account for all classes left in the session that are more than one week after the withdrawal email was received. Any make-up classes scheduled after the student's drop date will automatically be cancelled.
Late Pick Up Policy
We enjoy spending time with your children! However, we are NOT able to accommodate late pick ups, our staff is very busy throughout the day. When students are not picked up after their scheduled end time, Apex Gymnastics reserves the right to charge a late pick up fee of $1 per minute per child.
We understand that things might happen, so please be sure to call our office if you are running late. We want to make sure we keep your gymnasts safe until you arrive.
Parent/Guardian Signature
I have read and understand the above Face Coverings Policy, Participation in gym activity, Enrollment Policy, Auto-pay Monthly Authorization, ASSUMPTION OF RISK and RELEASE OF LIABILITY, PHOTO/VIDEO RELEASE, Class Policy, and TO CANCEL ENROLLMENT. In addition, I confirm that I am the parent/legal guardian of this registrant(s).
