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Required Policies and Agreements
The following policies and procedures are currently in effect. All policies must be respected and abided by all families of Westminster Arts Academy at all times with no exceptions. We reserve the right to modify or change any part at any given time. In the case of an amendment all families will be notified. We will refer to Westminster Arts Academy as the "Academy" within the following policies and procedures:

Westminster Arts Academy has its own "Academy Calendar" in which there are 48 lesson weeks per year. The remaining 4 weeks within the year are reserved for holidays and seasonal breaks. The "beginning of the month" (based on the Academy Calendar) will usually start in the previous month. This way there will always be 4 lesson weeks per month. See the Academy Calendar for "beginning of the month" dates.

There is a one-time registration fee of $25 per student. For additional family members the fee is $15 as long as tuition is paid on the same "family" account. Registration fees are Non-Refundable and Non-Transferable. A re-registration fee of $25 per student will be assessed upon absence of 4 or more consecutive weeks. The re-registration fee may be waived if tuition for the returning month is paid prior to the absence and a vacation form is submitted.

Tuition is billed monthly and paid by automatic payments via credit card or bank account. There is no contract however we do require a 2-week notice upon withdrawal. We operate on a 48-week Academy Calendar. Each day of the week will receive 48 lessons per year. Tuition is Non-Refundable. However, paid tuition may be transferred to a friend or family member.

Lesson times are based on availability within our class schedule. Therefore, once enrolled, a student is not guaranteed a schedule change upon request. No schedule changes are allowed without a one-month prior notice and once again cannot be guaranteed.

If a student misses a lesson or class for any reason, a 1 hour group makeup class will be given. There is no limit on the number of group makeups given however they are available on a first-come first-serve basis. There are a number of class times to choose from and the signup sheet is available in the office. You may also sign up over the phone.

In the event of Instructor absence, the Academy reserves the right to provide a qualified substitute teacher. If a substitute teacher is not available a makeup lesson will be arranged or a credit will be issued for the lesson missed.

Instructors are paid for the agreed time scheduled by a student. With advanced notice, a class time may be extended if time allows however cannot be guaranteed. If the instructor is late for whatever reason, class will be extended, again if time allows. If time does not permit, a credit will be issued for the missed time.

Group Piano and Dance have minimum enrollment requirements of 4 students per class. If a Group Class minimum enrollment is not met due to withdrawals, the Academy reserves the right to cancel the class or shorten the lesson time accordingly.

If it is determined that a student is falling behind in a group due to attendance issues, the student will be removed from the group. The student must then take private / semi-private lessons to "catch up" and may subsequently rejoin the group.

If you wish to drop a class we ask that you use our withdrawal form in the office.

The Academy is not responsible for providing before or after care for students. Parents and guardians with children under the age of eight must remain on the premises during the classes. Students are not to be left at the Academy for excessive time periods before or after their lessons.

Parents are always allowed to sit in on private lessons. Group classes may be viewed through the door, window or on our waiting room TV. We have an open door policy at our Academy.

Parents, legal guardians of minors, students and adult students waive the right to any legal action for any injury sustained on Academy property resulting from normal lesson activity or any other activity conducted by the students or their siblings before, during, or after lesson time, including hearing loss or hearing damage. Westminster Arts Academy is not responsible for any damage done to vehicles or items stolen from vehicles.

Children must wait for their parents to pick them up inside the Academy. Please do not ask them to meet you elsewhere. Westminster Arts Academy assumes no responsibility for children who leave unaccompanied.

I Agree to All of the Above
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