Saskatoon Diving Club - Code of Conduct - version April 2016 -
1. The following terms have these meanings in this Code: a) "Association" - SASKATOON DIVING CLUB b) "Individuals" - All categories of membership defined in the Association's Bylaws, as well as all individuals engaged in activities with the Association including, but not limited to, athletes, coaches, officials, volunteers, managers, administrators, committee members, and directors and officers of the Association c) "Harassment" - Behaviour that constitutes harassment is defined in Section 7(b) d) "Workplace Harassment or Workplace Violence" - Behaviour that constitutes workplace harassment and workplace violence is defined in Section 7(c) e) "Sexual harassment" - Behaviour that constitutes sexual harassment and workplace violence is defined in Section 7(d)
2. The purpose of this Code is to ensure a safe and positive environment by making Individuals aware that there is an expectation of appropriate behaviour consistent with this Code. The Association supports equal opportunity, prohibits discriminatory practices, and is committed to providing an environment in which all individuals are treated with respect and fairness.
Application of this Code
3. This Code applies to Individuals' conduct during the Association's business, activities, and events including, but not limited to, competitions, practices, training camps, travel associated with the Association's activities, the Association's office environment, and any meetings.
4. This Code also applies to Individuals' conduct outside of the Association's business, activities, and events when such conduct adversely affects relationships within the Association and/or its Members (and its work and sport environment) and is detrimental to the image and reputation of the Association. Such jurisdiction will be determined by the Association at its sole discretion.
5. An Individual who violates this Code may be subject to sanctions pursuant to the Association's Discipline and Complaints Policy.
6. An employee or contractor of the Association found to have breached this Code will be subject to appropriate disciplinary action subject to the terms of the Association's Human Resources Policy, as well as the employee's Employment Agreement, as applicable. Violations could result in a warning, reprimand, access restrictions, suspension and other disciplinary actions up to and including termination of employment/contract.
FOR THE REMAINDER OF THIS 6 PAGE DOCUMENT PLEASE SEE THE WEBSITE at www.saskatoondivingclub.ca/Policies
Saskatoon Diving Club - Refund Policy - version February 2018
1. The following terms have these meanings in this Policy: a. "Association" - SASKATOON DIVING CLUB
b. "In writing"- A letter, fax or email sent directly to the Association.
2. To clarify the parameters regarding refunds relating to membership fees, bingo commitments, team wear, merchandise and travel.
Application of this Policy
3. All members who belong to following categories; a. Voluntary withdrawal from program/ club b. Re-assignment to a different dive group than is currently participating in per coach or parent request c. Suspension from a program/ club d. Termination of membership
e. Injury limiting participation
4. Summer Weekly Programs a. 75% refund prior to the start of the session (start of the first scheduled class). b. No refund on or after the session start date. c. A $10 administrative fee will be invoiced to the athlete. 5. Sessional Programs (Learn-to Dive & Pre Competitive) a. 100% refund prior to the start of the session (start of the first scheduled class). b. 50% refund within the first two weeks (until end of second class) of session. c. No refund after the first two weeks (completion of the second class) of session. d. A $25 administrative fee will be invoiced to the athlete. e. Diving Plongeon Canada registration fee is non-refundable. 6. Full Year Programs (Junior Development, Provincial, Competitive Foundations & Excellence) a. 100% refund prior to the start of the session (start of the first scheduled class). b. Thirty (30) calendar days written notice to be provided to the Association. c. One (1) month of full fees will be assessed from date of written notice. d. Additional costs incurred not listed above will be assessed. e. A $25 administrative fee will be invoiced to the athlete. f. Remaining balance to be refunded in full, less applicable costs noted above. g. Diving Plongeon Canada registration fee is non-refundable. h. The final two months of the diving season (May and June) are non-refundable. i. Services rendered are non-refundable.
j. High performance and Junior Development summer training will be non-refundable.
7. Upon request from the Head coach a diver may be moved up or down to a different dive group to suit their needs and ability at the time. The move is the sole discretion of the Head coach. Membership fees will be adjusted accordingly from the date the move is initiated, with no additional cost being assessed. 8. Upon request from an athlete/ parent to move a diver to a lower/ less competitive/ less frequent group, a $25 administrative fee will be invoiced to the athlete. The fees will be adjusted accordingly once approved by the Head coach.
9. When an athlete is suspended for any reason, their monthly fee withdrawal/ invoice will be halted from the date of suspension until it is lifted and a resolution has been reached by either the Association or Sask Sport. 10. If the athlete is reinstated as a member in good standing, at the sole discretion of the Association the following may occur; a. Fees accrued during suspension are waived b. Fees accrued during suspension are invoiced as part of regular monthly invoice. 11. If the membership of the athlete is terminated after a suspension based on a resolution by the Association or Sask Sport, refer to the Termination section of this document.
12. If the athletes membership has been terminated, one (1) month of full fees will be assessed from earlier of the following; a. Date of suspension b. Date of termination
13. If an injury or illness which precludes the athletes ability to train or compete in any capacity persists for a period of thirty (30) calendar days or longer, fees will be refunded to the date of injury or illness upon providing a medical certificate/ note to the Association. 14. Injury or illness lasting under 30 calendar days will not be refunded.
15. Applies to only to members with bingo commitments. 16. Remaining bingo commitment (or cost of bingo buy-out) will be pro-rated based on remaining duration of the program at the time of voluntary withdrawal or termination of membership. 17. No refund on bingos previously worked prior to departure.
18. If a member has additional unpaid amounts owing on their account at the time of departure, the Association will invoice for all monies owed on final invoice. 19. When a member is expected to receive a refund due to early withdrawal or termination, any unpaid amounts will be deducted from the refund amount. 20. All outstanding on unpaid accounts by non-members are due within thirty (30) calendar days. When not received within ninety (90) days from date of invoice, the amount owing will be subject to interest at a rate of prime + 1% per annum and will be sent to a collections agency for payment.
END OF SECTION
Saskatoon Diving Club - Bingo Policy - version Aug 2018
1. The number of bingos that you are required to work is dependent on the level of training the athlete participates in.
2. Families with two divers registered in a session, who both have bingo commitments as part of their class fees, will receive a 10% reduction in the number of bingos they are required to work.
3. Families with three or more divers registered in a session will receive a 15% reduction in the number of bingos they are required to work, if all three divers are required to work bingos.
4. All bingo reductions are rounded to the nearest whole number. Example: A fractional value greater than or equal to 0.5 is rounded up to the next whole number.
5. A penalty of $200 will be debited from your account in the event that you do not show up for a bingo session you have agreed to work.
If you are unable to work a bingo you are signed up for, you must notify the Bingo Coordinator at least 48 hours prior to the bingo(s) you are scheduled to work. When less than 48 hours notice is given to the Bingo Coordinator, you will be considered a "No Show" and a $200 penalty will be charged. If you are scheduled to work more than two bingos (ie have friends or family scheduled to work the bingos with you), you will be expected pay an additional $200 penalty for each bingo that was not worked as scheduled.
The adult family members of each athlete are required to sign up for working the bingos as posted on the web site.
If you are unable to work your bingo commitments, you have the following three options: arrange for a family member or friend to work them for you, buyout your bingo commitments at registration, or call the Bingo Coordinator at least two weeks prior to the posted bingo date to let them know you are buying it out.
When the bingo worker roster for a posted session has NOT been filled, the Bingo Coordinator will contact club members who are still required to work their bingo commitments, at least two weeks prior to the bingo, to arrange for additional workers. When no club members with outstanding bingo obligations are available to work, members who have already fulfilled their bingo obligations and have requested that their name be put on a waiting list to work additional bingos will be called. These members will be paid $50 to work the extra bingo. This $50 payment is meant to encourage club members to participate in working bingos for the club, as well as provide an opportunity for club members to off-set their diving expenses.
Within 1 week of a bingo date, if there are still not enough club members available to fill that bingo roster, the Bingo Coordinator will arrange with the bingo hall to have their employees work it for us. These workers are paid $45.
Note: This opportunity to work additional bingos is administered under the following restriction: any member that hasn't fulfilled their bingo commitments takes precedence over those that have.?
The Saskatoon Diving Club will not be held responsible for reminding you of your bingo commitments. Once you have signed up for a bingo, the Bingo Coordinator will attempt to contact you and remind you of the bingo date, but the information is posted at the locations mentioned above, and it is your responsibility to make arrangements to either work your bingos or to buy them out.
Bingo Buyout: $125 per bingo